Shredding is an efficient and responsible way to dispose of company documents that provides reassurance and peace of mind to both businesses and customers. A sound on-site shredding policy will help to ensure that information doesn’t end up in the wrong hands and that the business is protected legally against data protection complaints. These are just some of the benefits that shredding your business documents provides.
1. A more environmentally sound approach
Shredded documents don’t end up in landfill but instead can be easily recycled. Every year, 18 million tonnes of waste is sent to a UK landfill site and often these are items that don’t need to end up there – such as paper. If your business is looking to be greener and more socially responsible then shredding is a simple way to start achieving this.
2. Legal compliance
With the arrival of the GDPR there are now much more stringent standards when it comes to protecting an individual’s data and ensuring it is safely disposed of. Shredding is far safer than throwing documents or media away and can help to ensure legal compliance to avoid costly fines for the business.
3. Complete peace of mind
For both the business and also its clients and customers there is reassurance all round that documents have been properly disposed of. When documents are shredded they are destroyed and unrecognisable and cannot be used by someone else to extract data or information.
4. Building customer trust
Customers today are much more aware of their rights when it comes to data protection. A sound shredding policy can help to prove that the business takes this seriously and is willing to take steps to ensure that risks are minimised.
5. A safer and more efficient office
Loose or stacked and stored documents are a fire hazard and can make a working environment untidy and unpleasant. Shredding documents makes for a clearer workspace with room for more value adding items or equipment.
6. Outsourcing on-site shredding is easy
If your business doesn’t have the resources to buy equipment to cope with your shredding needs then outsourcing on-site shredding to a provider is cost effective and efficient. It’s also very convenient. If you outsource to an on-site shredding service, for example, then all you need to do is ensure the documents for shredding are ready for collection in the correct locked bins.
7. Securing the data of your employees
A lack of trust between employer and employees can be difficult to overcome. Shredding can contribute to establishing a trusting relationship, as it demonstrates that your business takes protecting its employee data seriously too.
8. Safeguarding sensitive company information
Everything, from meeting notes through to team emails could be difficult if paper versions end up in the wrong hands. Regular shredding will ensure that your key company information is protected.
These are just a few of the reasons why it makes sense to shred your business documents when you’re disposing of them. Whether your concerns are around security, data protection or establishing a socially responsible approach to business, on-site shredding has a lot to offer.
Author: Mark Coombes, Follow me on Google+