The right shredding partner can make life so much easier for your business. Regular, reliable shredding can help your organisation to meet compliance standards and improve internal efficiency and organisation. It’s also an essential part of the security that is necessary today to protect your business, data, clients, customers and employees from being targeted by fraudsters. So, what do you need to think about when it comes to choosing the right shredding partner for you?
Make sure you’re clear on the method of shredding
Not all shredding partners use the same kind of equipment and this can have an impact on the final outcome of the shredding. For example, if your shredding partner is using equipment that shreds documents into confetti, then it’s almost impossible for anyone to then go and retrieve data from the documents. However, if the end result is thin strips of paper this may not be quite so secure.
Pick a company that deals with more than just paper
Even if paper shredding is the bulk of the destruction that you need help with, it's also useful to work with a partner who can offer you more if you need it. For example, you may find that you need to destroy prototypes of hard drives, (Hard Drive Shredding), or even something as simple as an old uniform or security tags. These items each come with different levels of risk in terms of how they are destroyed but all could leave your business vulnerable if they are simply thrown out. A shredding partner who can also apply the same reliable destruction process to these other items will be very useful.
Look for signs that the shredding partner is extra secure
This is especially important if you’re dealing with a lot of sensitive or confidential information and you want to minimise the number of people who could potentially see it before it gets shredded. Most businesses will regularly generate documents that need to have minimal contact with others so it’s a good idea to look for a shredding partner able to provide lockable bins for material that is waiting to be shredded. This will ensure that no one has access to what’s inside the bins and that data is completely protected until it is removed to be shredded. You may also find that you have greater peace of mind working with a shredding partner able to offer on-site shredding. This has a lot of security advantages, as on-site shredding means your shredding partner comes to you. There is far less distance for documents to travel before they are destroyed - in fact, they won’t even leave the premises.
Scheduling and reliability
A good shredding partner will be able to create a schedule that works for your business so you’re never dealing with a situation where you have overflowing document bins. Find a partner that you can rely on, one that shows up when they say they will and sticks to the schedule agreed. Choosing the right secure shredding partner will give you peace of mind that your sensitive and confidential data is in safe hands.
At Shred-on-Site we offer a one-off or regular shredding service that is flexible enough to suit your needs, whether that’s obsolete records, media destruction or branded materials. We offer free of charge lockable receptacles to keep your obsolete records secure between visits. All Shred-on-site obsolete documents are shredded to size 16mm to a random length of up to 20mm (Which complies with BSEN15713) Get in touch today or try our online quoting tool. .